VTC / Taxi Invoicing Software 2025

✨ Try Finance Manager Pro for free

7-day free trial • No credit card required • Guaranteed compliance

Invoicing software designed for private hire drivers

As a private hire driver (PHV/minicab), you complete rides for business clients who require compliant invoices. Finance Manager Pro is the VTC invoicing software that simplifies your administrative management.

Whether you work on Uber, Bolt, or directly with companies, you need to invoice your business rides while complying with all UK legal requirements.

Why private hire drivers need invoicing software

Private hire drivers face specific challenges:

Multiple rides per day: You complete 10-30 rides daily, some requiring invoices
Demanding business clients: Companies request compliant invoices with company number, VAT, and mandatory fields
Mileage management: You must track your miles for accounting and deductible expenses
Fixed or metered billing: Fixed price for airport or mileage rate depending on the ride
Strict compliance: PHV invoices must comply with transport and tax regulations

🚗 PHV ride invoicing

Create invoices for your business rides in 2 minutes. Add the route, distance, and amount.

📊 Business client management

📍 Mileage tracking

Track your miles traveled per ride for your accounting and deductible expenses.

🔄 Automatic reminders

Automatically remind companies that pay late. Improve your cash flow.

📈 Dashboard

View your monthly revenue, invoiced rides, and collections in real-time.

🔒 PHV compliance

All your invoices comply with UK PHV and tax regulations. Zero risk during inspections.

Essential features for private hire drivers

1. Quick invoicing for business rides

Finance Manager Pro allows you to quickly invoice your business rides:

Select the business client (company, hotel, agency)
Add the route (departure → arrival)
Enter the distance in miles and total amount
Generate the PDF invoice in 2 minutes

2. Business client management

Create client profiles for your regular clients:

Companies with framework contracts (recurring rides)
Hotels booking rides for their guests
Travel agencies and tour operators
VIP individuals with business accounts

3. Mileage and expense tracking

Track your miles to optimize your accounting:

Miles invoiced to clients
Empty miles (tax deductible)
Fuel, tolls, parking expenses
Monthly export for your accountant

Pricing adapted to private hire drivers

Finance Manager Pro offers simple pricing:

7-day free trial: Test without credit card
Single plan: €10/month or €80/year (€6.67/month)

Frequently Asked Questions (FAQ) - PHV

1. Do I need to invoice all my rides?

No, you only need to invoice rides for business clients (companies, hotels) or on client request. Uber/Bolt private rides are already invoiced by the platform.

2. What mandatory fields on a PHV invoice?

A PHV invoice must include: company registration number, PHV license number, vehicle registration, detailed route, distance in miles, total amount, and all mandatory tax fields.

3. How do I invoice an airport ride?

Create an invoice with the route (e.g., "Central London → Heathrow Airport"), distance (e.g., 18 miles), and agreed flat rate (e.g., £60).

4. Can I invoice my Uber/Bolt rides with Finance Manager Pro?

Uber and Bolt automatically invoice private customers. Use Finance Manager Pro only for your direct rides with business clients.

5. How do I manage framework contracts with companies?

Create a client profile for the company, then invoice each ride individually or group monthly rides on a single summary invoice.

🎯 Ready to simplify your PHV invoicing?

Join 300+ private hire drivers using Finance Manager Pro to invoice their business rides.

Start free trial →

No credit card required • PHV compliance guaranteed • English support

🚗 VTC / Taxi Invoicing Software