🚀 Invoicing Software for Consultants

Why independent consultants choose Finance Manager Pro

As an independent consultant, you juggle multiple projects, clients, and engagements. Finance Manager Pro is the invoicing software designed specifically to simplify administrative management for freelance consultants in the UK and Europe.

Whether you're a strategy consultant, IT consultant, HR consultant, marketing consultant, or financial consultant, you need a professional tool to invoice your clients quickly while complying with legal requirements.

Specific challenges of consultant invoicing

Independent consultants face unique challenges:

• Multiple simultaneous projects: You often work for 3-5 clients in parallel with different day rates
• Time-based billing: You need to track your project days and invoice them precisely (daily rate model)
• Complex framework contracts: Some clients require purchase order references or contract numbers on each invoice
• Professional reminders: Your clients are often large companies with 30-45 day payment terms
• Strict compliance: Large accounts systematically verify that your invoices contain all mandatory fields

Finance Manager Pro solves all these challenges with features designed for consultants.

Essential features for consultants

1. Daily rate billing

Finance Manager Pro perfectly understands the consultant business model. You define your daily rate per client or project, then simply invoice by indicating the number of days worked:

• £600 daily rate x 10 days = £6,000
• £800 daily rate x 5 days = £4,000
• Automatic calculation of total amount with VAT

2. Contract references and purchase orders

Large accounts often require a purchase order reference on each invoice. Finance Manager Pro allows you to add:

• Client purchase order number
• Framework contract reference
• Analytical code or cost center
• Client internal project number

3. Professional multi-client management

As a consultant, you work simultaneously for multiple clients. Finance Manager Pro allows you to:

• Create detailed client profiles with logo, contacts, payment terms
• Track all invoices by client
• Monitor payments client by client
• Quickly identify clients with late payments

4. Simplified accounting export

At the end of each month or quarter, export all your invoices in CSV format for your accountant. Guaranteed time savings for your VAT return and annual accounts.

Pricing adapted to independent consultants

Finance Manager Pro offers simple and transparent pricing:

• 7-day free trial: Test all features without credit card
• Single plan: €10/month or €80/year (€6.67/month)

ROI calculation: If your daily rate is £600, Finance Manager Pro costs the equivalent of 2 minutes of your time per month (€10 / €600 x 8h = 1.3 min). By saving you 1h45 per month, the ROI is 52x.

How to get started in 5 minutes

1. Create your free account: Sign up with your professional email
2. Configure your information: Add your company number, address, logo, and default daily rate
3. Add your clients: Import or create your client profiles with their details
4. Create your first project: Define the client, daily rate, dates, and contract reference
5. Invoice in 2 minutes: Select the project, enter days worked, generate the PDF

Frequently Asked Questions (FAQ) - Consultants

1. How do I invoice by daily rate with Finance Manager Pro?

Create a project with your daily rate (e.g., £700). When invoicing, simply indicate the number of days worked (e.g., 8 days). The total amount (£5,600) is calculated automatically.

2. Can I have different daily rates for different clients?

Yes, you can define a specific daily rate for each project or client. For example: £600 for Client A, £800 for Client B.

3. How do I manage deposits on my consulting projects?

Create a first deposit invoice (e.g., 30% of estimated total) with the note "Deposit for project X". Then invoice the balance at the end of the project with the note "Balance for project X - Deposit deducted".

4. Can I add expenses on top of my daily rate?

Yes, you can add additional invoice lines: travel expenses, accommodation, equipment, etc. Each line can have a different amount and VAT rate.

5. How do I remind a large account that pays late?

Finance Manager Pro automatically sends professional reminder emails to your clients. You can customize the tone and frequency of reminders (Day 7, Day 15, Day 30).

6. Are my invoices compliant for large accounts?

Yes, all generated invoices include all mandatory fields required by UK law. Large accounts systematically accept our invoices.

7. Can I export my invoices for my accountant?

Yes, you can export all your invoices in CSV or PDF format. Your accountant can import them directly into their accounting software.

8. Does Finance Manager Pro work for umbrella company consultants?

Finance Manager Pro is designed for independent consultants (sole traders, limited companies). If you work through an umbrella company, it's the umbrella company that invoices your clients.

Additional resources for consultants

• Freelance invoicing software
• Online invoicing
• Create a Finance Manager Pro account